:: Guideline on Event Planning ::
Enjoy the process of planning and managing an event
A well-run and properly planned event requires:
- resource allocation
- scheduling
AIM / OBJECTIVE
(wat is it tt u want to accomplish; provide direction for event)
want to make money?
want to let customers know abt new products and services?
tink of event name and target grp.
VENUE
(choose a GD and suitable one)
- in line with objective
- impress clients
not juz at hotel, can be at museum, art gallery, fancy restaurant
PROGRAMME SCHEDULE
registration of guests
opening speech
closing address
etc...
make it interesting, have some entertainment, multi-media displays or some performances.
offer some audience interaction, give them an incentive to participate by offering prizes for quizzes.
have an exciting line-up, to make it attractive for guest to turn up.
be entertaining, yet educational
EVENT REQUIREMENTS
Based on the schedule, will know requirements / resources needed
need to consider:
- audio-visual system
- seating arrangement
- wat sort of food to serve (any dietary preferences?), and when to serve
- need any emcees, photographers, entertainers, light and sound technicians, etc...
- decor, banners or posters; wat kind of image or msg to bring across
- dealing with suppliers
TARGET DATE and TIME
choose date carefully, make sure guests u want to attract can attend on that date.
doesn't coincide with public/school holiday.
plan event backwards, so tt can know exactly how much time and resources
are required to accomplish the various task leading to event.
- venue and theme (pool, beach, or house party)
- music (alternative, hip hop, electronic, or pop)
- crew (people to help you out on Party day)
Let the Party begin...
